RFX Documents, Know the Difference Between RFI, RFQ and RFP

Do you know! what is RFX?

We were often asked from our readers what is the difference is between a Request for Information (RFI), a Request for Proposal (RFP) and a Request for Quote (RFQ).

These terms are properly used in official documentation.

"RFX" is a term used, to refer to all 'Request For…' documents used to solicit responses, of various types, from suppliers. 

The three common documents are:

Request for Information (RFI)

Request for Proposal (RFP)

Request for Quote (RFQ)

According to our experts the differences between RFQ's, RFI's and RFP's are as follows:

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award.

The Supply Chain Management Unit works with the Customer to:

Clearly, describe the problem;

Solicit external expertise regarding how to solve the problem;

Study proposed solutions.

Request for Proposal (RFP)

An RFQ is used when the Customer understands the business problem and what's needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service needed, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.

The common thread between all three types of "RFX" documents is that the Customer/Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid.
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To learn all you need to know to respond to tenders correctly, and hopefully successfully attend our How-to-Tender workshops. Visit our website to find out more and to register. For more information on the tender courses please email

AMIR RANA, BSC Civil Engineer

Civil Engineer expertise in planning, Project controls & Management for numerous construction projects for reputed clients.

Planned, executed and managed various medium to large size construction projects.
Excellent leadership qualities with high command in communication & interpersonal skills and strong analytical, team building, problem-solving and organizational abilities; proficient in working in a computerized environment.

Skilled in the preparation of project & tender program.

Experienced in the utilization of the Critical Path Method analysis, (Extension of time Claims)EOT and recovery schedules, Progress reports, S-curves, Earned Value Analysis, Claims & Delay Analysis.